Keep the card with the car.

A paper card already follows every vehicle around the ramps. The problem is that by Friday two of them are missing, one was a warranty job, and the parts that went into it came off the shelf with nothing written down. Describe how your workshop runs and you get the tables, the forms, a phone app for the ramps and the reports, already filled with vehicles and technicians like yours.

No card, no real data needed: it fills the system with a company like yours.

How it runs

One sentence to a system the crew uses. Drawn for a business like yours.

One sentence, typed by the owner.

No form to fillHe describes the card he could not find on Friday. No template to pick.
A few questions, then a planThe industry chip is the only thing he taps. The rest it works out.
What changes

The same week, with and without it.

WhenThe tool you haveGobuso
Four years of job cards in a filing cabinetRetype 1,880 vehicles before day oneUpload it as-is, review what it read
A service and a warranty job need different notesOne job card for bothDescribe each one, read it back, change it
A manufacturer queries a claim from last monthGo and find the cardOpen the vehicle, read its history
Questions

What workshop owners ask before they start.

Our technicians are not office people.

They do not have to be. The technician sees four fields on a phone at the ramp and a box for the customer to sign. Everything long and awkward stays in the front desk form, which he never opens.

Will the parts count actually match the shelf?

It matches what the technicians record, which is the only number any system has. The difference is that a part now comes off the shelf against a job and a vehicle, so a gap at stocktake points at a week and a ramp instead of at nothing.

We already have four years of data.

That is the starting point, not the obstacle. Import the spreadsheets you keep as they are: each one opens with every doubtful cell marked, and nothing is added until you have seen it.

What if the AI gets it wrong?

It will, sometimes. That is why nothing is saved until you have read it and said yes. Checking its work is a step in the product, not an afterthought.